Thursday, October 7

Perks of Being an Accountant


Majoring in accounting can open many doors for your future. Students entering the accounting field has grown in the past couple years. So why do people become accountants and why are accountants so successful? Accounting firms are looking for young accounting majors, they are recruiting and offering scholarships and signing bonuses to college graduates. Josee Rose from the Wall Street Journal said that "According to the National Association of Colleges and Employer's 2008 job-outlook survey, accounting is the No. 1 bachelor's degree in demand by employers." Even with the economy in its place right now there is still demand for new accountants.

Accounting is considered the language of business and accounting shows how businesses are doing and what needs help. There are many different positions that an accountant can hold. They can become a public accountant, who provide auditing, tax, accounting and consulting services to businesses and individuals, public accountants can be in a firm or by working for themselves. Areas in public accounting include auditing which is the most important function of being a CPA, a large percentage of time in firms is spent auditing. Accounting and review services consist of maintaining accounting records to performing compilation. CPA firms do numerous of the taxes for many companies and individual clients. They prepare and review tax returns, tax planning and tax litigation. CPAs also do management services; which consists of consulting or management advisory services. This can include computer systems, management information systems, marketing, executive recruiting, personal financial planning, and budgeting techniques. There are so many jobs within accounting and so many different options for accounting majors.

Accountants can also be private industry accountants. In private accounting you work for one company and learn and work for that company only. They prepare all the financial information and budgets for that company. Accountants can also receive the Certificate in Management Accounting; all though it is not required it is respected and gives you high credentials. There is the Certified Internal Auditor which includes a 14 hour exam. Also you can go into government and non-for-profit accounting; government accountants monitor the appropriation of funds and awarding of contracts to private agencies that must follow governmental regulations.

Accounting can include a regular day at the office or it can be traveling to different companies to audit or even seven day weeks. Duties of an accountant can include, analyzing company budget, expenses and revenue, overseeing bookkeeping and payroll, figuring company benefits, auditing, managing bank accounts and investments, preparing profit and loss statements, compiling and analyzing financial information, explaining billing invoices and accounting policies, and supervising the input and handling of financial data and reports. Since accounting information is very time sensitive it needs to be processed in a timely fashion. Accountants may work by themselves or in groups. Accounting is constantly changing due to technology, recently accounting was all computerized and now is easier to understand and report.

Accounting and Finance professionals are taking a more prominent role in driving the direction of business practices of the companies and facilities they work for. They are increasingly being viewed as business partners. They are needed to analyze the conversions of their company's technologies, establish practices that will increase cost efficiency and point managers in the direction of making decisions that will enhance profits and reduce losses.

The CPA title is the biggest credential for accounting professionals, having a CPA accreditation is a common prerequisite for positions. Companies are looking for professionals with experience and are familiar with general accounting principles like general ledger, account reconciliation, financial statement preparation and financial analysis. Also having knowledge about new technologies and knowing how to work new programs is the key to getting hired.. Managers are looking everywhere for qualified individuals for the right job. These managers are also trying to find the perfect match for their company and are investing a lot into the hiring process.

Accounting trends have recently changed dramatically with the computerization of accounting techniques. Accountants now need to be able to work with and understand new computer programs and new ways of doing their work within the practices. Firms need accounting professionals who can understand both the financial and information technology aspects of different business improvement initiatives. The new changes have brought more attention to staffing and experience shortages making companies step up their hiring efforts and recruiting the best of the best. More colleges are starting to react to this need for professionals in certain fields like accounting, and are opening more classes to accommodate these students. The market needs are driving the courses on college campuses all over the nation.

The growth in this field is increasing at a huge rate and becoming more and more competitive. Even though the economy is suffering right now there are still positions open for new accountants.









READ MORE - Perks of Being an Accountant

Wednesday, October 6

Glossary of Common Accounting Terms


Bling Lingo made simple

Today...again...I was scratching my head over an accounting mess, for which the owner had paid a bookkeeper many dollars over many years. How did it happen? If you don't know the basics, you are a sitting duck, my friend. You know, accountants do it on purpose. They use weird words to make you think that they are smarter than you are. To keep you in the dark. Or, the less nasty ones just don't know better.

Good accountants and bookkeepers want you to learn the lingo. They want to help you make the bling, baby! So, read and learn. Keep this glossary handy as you work with your professional money managers. Use it to begin your journey to financial literacy!

Bling Lingo - Glossary of common Accounting Terms...

ACCOUNTING EQUATION: The Balance Sheet is based on the basic accounting equation. That is:

Assets = Equities.

Equity of the company can be held by someone other than the owner. That is called a liability. Because we usually have some liabilities, the accounting equation is usually written...

Assets = Liabilities + Owner's Equity.

ACCOUNTS: Business activities cause increases and decreases in your assets, liabilities and equity. Your accounting system records these activities in accounts. A number of accounts are needed to summarize the increases and decreases in each asset, liability and owner's equity account on the Balance Sheet and of each revenue and expense that appears on the Income Statement. You can have a few accounts or hundreds, depending on the kind of detailed information you need to run your business.

ACCOUNTS PAYABLE: Also called A/P. These are bills that your business owes to the government or your suppliers. If you have 'bought' it, but haven't paid for it yet (like when you buy 'on account') you create an account payable. These are found in the liability section of the Balance Sheet.

ACCOUNTS RECEIVABLE: Also called A/R. When you sell something to someone, and they don't pay you that minute, you create an account receivable. This is the amount of money your customers owe you for products and services that they bought from you...but haven't paid for yet. Accounts receivable are found in the current assets section of the Balance Sheet.

ACCRUAL BASIS ACCOUNTING: With accrual basis accounting, you 'account for' expenses and sales at the time the transaction occurs. This is the most accurate way of accounting for your business activities. If you sell something to Mrs. Fernwicky today, you would record the sale as of today, even if she plans on paying you in two months. If you buy some paint today, you account for it today, even if you will pay for it next month when the supply house statement comes. Cash basis accounting records the sale when the cash is received and the expense when the check goes out. Not as accurate a picture of what is happening at you company.

ASSETS: The 'stuff' the company owns. Anything of value - cash, accounts receivable, trucks, inventory, land. Current assets are those that could be converted into cash easily. (Officially, within a year's time.) The most current of current assets is cash, of course. Accounts receivable will be converted to cash as soon as the customer pays, hopefully within a month. So, accounts receivable are current assets. So is inventory.

Fixed assets are those things that you wouldn't want to convert into cash for operating money. For instance, you don't want to sell your building to cover the supply house bill. Assets are listed, in order of liquidity (how close it is to cash) on the Balance Sheet.

BALANCE SHEET: The Balance Sheet reflects the financial condition of the company on a specific date. The basic accounting formula is the basis for the Balance Sheet:

Assets = Liabilities + Owner's Equity

The Balance Sheet doesn't start over. It is the cumulative score from day one of the business to the time the report is created.

CASH FLOW: The movement and timing of money, in and out of the business. In addition to the Balance Sheet and the Income Statement, you may want to report the flow of cash through your business. Your company could be profitable but 'cash poor' and unable to pay your bills. Not good!

A cash flow statement helps keep you aware of how much cash came and went for any period of time. A cash flow projection would be an educated guess at what the cash flow situation will be for the future.

Suppose you want to buy a new truck with cash. But that purchase will empty the bank account and leave you without any cash for payroll! For cash flow reasons, you might choose to buy a truck on payments instead.

CHART OF ACCOUNTS: A complete listing of every account in your accounting system. Every transaction in your business needs to be recorded, so that you can keep track of things. Think of the chart of accounts as the peg board on which you hang the business activities.

CREDIT: A credit is used in Double-Entry accounting to increase a liability or an equity account. A credit will decrease an asset account. For every credit there is a debit. These are the two balancing components of every journal entry. Credits and debits keep the basic accounting equation (Assets = Liabilities + Owner's Equity) in balance as you record business activities.

DEBIT: A debit is used in Double-Entry accounting to increase an asset account. A debit will decrease a liability or an equity account. For every debit there is a credit.

DIRECT COSTS: Also called cost of goods sold, cost of sales or job site expenses. These are expenses that include labor costs and materials. These expenses can be directly tracked to a specific job. If the job didn't happen, the direct costs wouldn't have been incurred. (Compare direct cost with indirect costs to get a better understanding of the term.) Direct costs are found on the Income Statement, right below the income accounts.

Income - Direct Costs = Gross Margin.

DOUBLE-ENTRY ACCOUNTING: An accounting system used to keep track of business activities. Double-Entry accounting maintains the Balance Sheet: Assets = Liabilities + Owner's Equity. When dollars are recorded in one account, they must be accounted for in another account in such a way that the activity is well documented and the Balance Sheet stays in balance.

You may not need to be an expert in Double-Entry accounting, but the person who is responsible for creating the financial statements better get pretty good at it. If that is you, go back through the book and focus on the 'gray' sheets. Study the examples and see how the Double-Entry method acts as a check and balance of your books.

Remember the law of the universe...what goes around, comes around. This is the essence of Double-Entry accounting.

EQUITY: Funds that have been supplied to the company to get the 'stuff'. Equities show ownership of the assets or claims against the assets. If someone other than the owner has claims on the assets, it is called a liability.

Total Assets - Total Liabilities = Net Equity

This is another way of stating the basic accounting equation that emphasizes how much of the assets you own. Net equity is also called net worth.

EXPENSE: Also called costs. Expenses are decreases in equity. These are dollars paid out to suppliers, vendors, Uncle Sam, employees, charities, etc. Remember to pay bills thankfully, because it takes money to make money. Expenses are listed on the Income Statement. They should be split into two categories, direct costs and indirect costs. The basic equation for the Income Statement is:

Revenues - Expenses = Profit

(You'll see a profit if there are more revenues than expenses!...or a loss, if expenses are more than revenues.)

Remember, all costs need to be included in your selling price. The customer pays for everything. In exchange, you give the customer your services. What a deal!

FINANCIAL STATEMENTS: refer to the Balance Sheet and the Income Statement. The Balance Sheet is a report that shows the financial condition of the company. The Income Statement (also called the Profit and Loss statement or the 'P&L') is the profit performance summary.

Financial Statements can include the supporting documents like cash flow reports, accounts receivable reports, transaction register, etc. Any report that measures the movement of money in your company.

Financial Statements are what the bank wants to see before it loans you money. The IRS insists that you share the score with them, and asks for your Financial Statements every year.

GENERAL LEDGER: Once upon a time, accounting systems were kept in a book that listed the increases and decreases in all the accounts of the company. That book was called the general ledger. Today, you probably have a computerized accounting system. Still, the general ledger is a collection of all Balance Sheet and Income Statement accounts...all the assets, liabilities and equity. It is the report that shows ALL the activity in the company. Often this listing is called a detail trial balance on the report menu of your accounting program. The detail trial balance is my favorite report when I am trying to find a mistake, or make sure that we have entered information in the right accounts.

GROSS PROFIT: This is how much money you have left after you have subtracted the direct costs from the selling price.

Income - Direct Costs = Gross Profit. When this is expressed as a percentage, it is call Gross Margin.

This is a good number to scrutinize each month, and to track in terms of percentage to total sales over the course of time. The higher the better with gross margin! You need to have enough money left at this point to pay all your indirect costs and still end up with a profit.

INCOME STATEMENT: also called the Profit and Loss Statement, or P&L, or Statement of Operations. This is a report that shows the changes in the equity of the company as a result of business operations. It lists the income (or revenues, or sales), subtracts the expenses and shows you the profit J! (Or loss L.) This report covers a period of time and summarizes the money in and the money out.

The Income Statement is like a magnifying glass that shows the detail of activities that cause changes in the equity section of the Balance Sheet.

INDIRECT COST: Also called overhead or operating expenses. These expenses are indirectly related to the services you provide to customers. Indirect costs include office salaries, rent, advertising, telephone, utilities...costs to keep a 'roof overhead'. Every cost that is not a direct cost is an indirect cost. Indirect costs do not go away when sales drop off.

INVENTORY: Also called stock. These are materials that you purchase with the intent to sell, but you haven't sold them yet. Inventory is found on the balance sheet under assets. It is considered a current asset because you will convert it into cash as soon as you sell it. Beware of turning cash into inventory. You may run out of cash. Work with your suppliers to keep inventory SMALL.

JOURNAL: This is the diary of your business. It keeps track of business activities chronologically. Each business activity is recorded as a journal entry. The Double-Entry will list the debit account and the credit account for each transaction on the day that it occurred. In your reports menu in your accounting system, the journal entries are listed in the transaction register.

LIABILITIES: Like equities, these are sources of assets - how you got the 'stuff'. These are claims against assets by someone other than the owner. This is what the company owes! Notes payable, taxes payable and loans are liabilities. Liabilities are categorized as current liabilities (need to pay off within a year's time, like payroll taxes) or long term liabilities (pay-back time is more than a year, like your building mortgage).

MONEY: Also called moola, scratch, gold, coins, cash, change, chicken feed, green stuff, BLING, etc. Money is the form we use to exchange energy, goods and services for other energy, goods and services. Used to buy things that you need or want. Beats trading for chickens in the global marketplace.

Money in and of itself is neither good or bad. I want you to make lots of it, and do great things with it!

NET INCOME: Also called net profit, net earnings, current earnings or bottom line. (No wonder accounting is confusing - look at all those words that mean the same thing!)

After you have subtracted ALL expenses (including taxes) from revenues, you are left with net income. The word net means basic, fundamental. This is a very important item on the income statement because it tells you how much money is left after business operations. Think of net income like the score of a single basketball game in a series. Net income tells you if you won or lost, and by how much, for a given period of time.

By the way, if net income is a negative number, it's called a loss. You want to avoid those. The net income is reflected on the Balance Sheet in the equity section, under current earnings (or net profit). Net income results in an increase in owner's equity. A loss results in a decrease in owner's equity.

RETAINED EARNINGS: The amount of net income earned and retained by the business. If net income is like the score after a single basketball game, retained earnings is the lifetime statistic. Retained earnings is found in the equity section of the Balance Sheet. It keeps track of how much of the total owner's equity was earned and retained by the business versus how much capital has been invested from the owners (paid-in capital).

Each month, the net profits are reflected in the Balance Sheet as current earnings. At the end of the year, current earnings are added to the retained earnings account.








Ellen Rohr is the President and Founder of Bare Bones Biz, a business training and consulting company that teaches clients how to turn big ideas into successful businesses. Rohr is the successful author of numerous business basics books, including: Where Did the Money Go? - Accounting Basics for the Business Owner Who Hates Numbers and How Much Should I Charge? - Pricing Basics for Making Money Doing What You Love.

Ready to make more money? Go to http://www.barebonesbiz.com NOW and sign up to receive the latest information on our FREE monthly Teleseminars, Biz Exposes and New Bare Bones Biz Products.


READ MORE - Glossary of Common Accounting Terms

Basic Bank Accounts Failing the Basic Needs of Consumers


The lists of bank and savings accounts that are available to most people are bewildering. A quick look at a comparison site like Moneynet or Moneyfacts will reveal thousands of different products. Unfortunately many of these accounts are not accessible for anyone with either a poor or even no credit history.

Research carried out for the National Consumer Council (NCC) reveals "that the poor pay more, or get less, for essential goods and services... having a bank account can be a gateway to other products and services, such as affordable credit and insurance". To help counteract this problem of financial exclusion, the government has tried to initiate the introduction of basic bank accounts for the least well off. The NCC has however warned that, "the current model of basic bank accounts, introduced by government in 2000 in an attempt to enable all low-income consumers to access banking services, is not delivering."

The new basic bank accounts were introduced as part of a wider push towards 'universal banking' and corresponded with the introduction of direct payment of social security benefits to bank accounts as well as the Post Office Card Account (POCA). The plan was that these accounts would also help their users by letting them set up direct debits to pay their utility bills, and so keep better track of their finances from week to week.

The accounts were originally designed to let people save and withdraw money, but in an effort to prevent extending any existing debts and stopping the accounts from becoming overdrawn, they don't offer cheque books, overdrafts or other credit facilities. The accounts were intended for those with no credit history who might not meet the banks' criteria for opening a standard current account. The accounts features typically include the ability for payments, for example pensions and benefits, to be credited direct to the account, withdrawals by plastic card through cash machines and the facility to pay bills by direct debit.

The problems experienced seem to be partly because the accounts do not always help those with a small weekly income to deal with the unpredictable gaps which can occur in wages, benefits or spending. Automated monthly direct debit payments for goods and services can prove of little use to many on low weekly based incomes. Those paid on a week by week basis, expressed a preference for weekly cash based, rather than monthly direct debit, budgeting options and felt that bank accounts with direct debit facilities would not provide them any advantages. By using cash instead of a bank account, they found they could juggle payments easier, and avoid punitive additional bank charges if they did not have the funds to hand, to cover an outgoing debit payment.

Another problem experienced was that the holders of these basic accounts are also liable to be those on low incomes, with low (if any) savings and are more likely to be in arrears paying their household bills than those without them. This vulnerable group are less likely than most to be able to deal with unexpected additional expenditure, such as an unforeseen bill for home repairs, but without recourse to any credit facilities, they may be forced into resorting to high interest loans to cover temporary setbacks.

The NCC found that "people on low incomes who use accounts to manage their money are more likely to be in arrears with household bills. They are also more likely to have outstanding credit commitments, partly because they have wider access to credit", than those without accounts.

The government has set a target of halving the number of households which do not have access to a bank account by 2006. The banks state that they currently face a lack of demand, however more than two million applications, in excess of the government's expected take-up, for the POCAs have been made. The banks are claiming that reaching the targets will be difficult, as they are being impeded by various barriers to opening basic bank accounts, such as the identification requirements in money laundering rules. Some of those on low incomes may not possess either a full driving license or full passport, and so find difficulties setting up new financial accounts. The banking industry has also been widely criticised for failing to actively promote basic bank accounts and, sometimes, for actually discouraging people from opening them.

The NCC proposed that basic bank accounts need to be more flexible. Suggestions to make the bank accounts meet the needs of consumers included offering weekly, rather than monthly, direct debit facilities where payments are only triggered if the money is available in the account, occasional payment holidays, and small free 'buffer zone' overdrafts.

Whether the lack of interest is due to the banks, the government, or the product itself, something needs to be done if there is to be an increase in the take-up rates. Half of those surveyed by the NCC felt they do not really need an account. An even more damning indictment of the current basic bank accounts was that a similar proportion of account holders preferred to withdraw all their income, rather than leave it in the account, and then manage it as cash. An inclusion policy may be a laudable idea, but it is no use if people do not want to be included, and it should not disadvantage those it is meant to help.








Useful Resources:

Bank and savings account comparisons - Moneynet

Basic account research - National Consumer Council [http://www.ncc.org.uk/moneymatters/basic%20banking.pdf]

Richard lives in Edinburgh, occasionally writing for the personal finance blog Cashzilla and reciting Vogon poetry.


READ MORE - Basic Bank Accounts Failing the Basic Needs of Consumers

Health Savings Accounts - An American Innovation in Health Insurance


INTRODUCTON - The term "health insurance" is commonly used in the United States to describe any program that helps pay for medical expenses, whether through privately purchased insurance, social insurance or a non-insurance social welfare program funded by the government. Synonyms for this usage include "health coverage," "health care coverage" and "health benefits" and "medical insurance." In a more technical sense, the term is used to describe any form of insurance that provides protection against injury or illness.

In America, the health insurance industry has changed rapidly during the last few decades. In the 1970's most people who had health insurance had indemnity insurance. Indemnity insurance is often called fee-forservice. It is the traditional health insurance in which the medical provider (usually a doctor or hospital) is paid a fee for each service provided to the patient covered under the policy. An important category associated with the indemnity plans is that of consumer driven health care (CDHC). Consumer-directed health plans allow individuals and families to have greater control over their health care, including when and how they access care, what types of care they receive and how much they spend on health care services.

These plans are however associated with higher deductibles that the insured have to pay from their pocket before they can claim insurance money. Consumer driven health care plans include Health Reimbursement Plans (HRAs), Flexible Spending Accounts (FSAs), high deductible health plans (HDHps), Archer Medical Savings Accounts (MSAs) and Health Savings Accounts (HSAs). Of these, the Health Savings Accounts are the most recent and they have witnessed rapid growth during the last decade.

WHAT IS A HEALTH SAVINGS ACCOUNT?

A Health Savings Account (HSA) is a tax-advantaged medical savings account available to taxpayers in the United States. The funds contributed to the account are not subject to federal income tax at the time of deposit. These may be used to pay for qualified medical expenses at any time without federal tax liability.

Another feature is that the funds contributed to Health Savings Account roll over and accumulate year over year if not spent. These can be withdrawn by the employees at the time of retirement without any tax liabilities. Withdrawals for qualified expenses and interest earned are also not subject to federal income taxes. According to the U.S. Treasury Office, 'A Health Savings Account is an alternative to traditional health insurance; it is a savings product that offers a different way for consumers to pay for their health care.

HSA's enable you to pay for current health expenses and save for future qualified medical and retiree health expenses on a tax-free basis.' Thus the Health Savings Account is an effort to increase the efficiency of the American health care system and to encourage people to be more responsible and prudent towards their health care needs. It falls in the category of consumer driven health care plans.

Origin of Health Savings Account

The Health Savings Account was established under the Medicare Prescription Drug, Improvement, and Modernization Act passed by the U.S. Congress in June 2003, by the Senate in July 2003 and signed by President Bush on December 8, 2003.

Eligibility -

The following individuals are eligible to open a Health Savings Account -

- Those who are covered by a High Deductible Health Plan (HDHP).

- Those not covered by other health insurance plans.

- Those not enrolled in Medicare4.

Also there are no income limits on who may contribute to an HAS and there is no requirement of having earned income to contribute to an HAS. However HAS's can't be set up by those who are dependent on someone else's tax return. Also HSA's cannot be set up independently by children.

What is a High Deductible Health plan (HDHP)?

Enrollment in a High Deductible Health Plan (HDHP) is a necessary qualification for anyone wishing to open a Health Savings Account. In fact the HDHPs got a boost by the Medicare Modernization Act which introduced the HSAs. A High Deductible Health Plan is a health insurance plan which has a certain deductible threshold. This limit must be crossed before the insured person can claim insurance money. It does not cover first dollar medical expenses. So an individual has to himself pay the initial expenses that are called out-of-pocket costs.

In a number of HDHPs costs of immunization and preventive health care are excluded from the deductible which means that the individual is reimbursed for them. HDHPs can be taken both by individuals (self employed as well as employed) and employers. In 2008, HDHPs are being offered by insurance companies in America with deductibles ranging from a minimum of $1,100 for Self and $2,200 for Self and Family coverage. The maximum amount out-of-pocket limits for HDHPs is $5,600 for self and $11,200 for Self and Family enrollment. These deductible limits are called IRS limits as they are set by the Internal Revenue Service (IRS). In HDHPs the relation between the deductibles and the premium paid by the insured is inversely propotional i.e. higher the deductible, lower the premium and vice versa. The major purported advantages of HDHPs are that they will a) lower health care costs by causing patients to be more cost-conscious, and b) make insurance premiums more affordable for the uninsured. The logic is that when the patients are fully covered (i.e. have health plans with low deductibles), they tend to be less health conscious and also less cost conscious when going for treatment.

Opening a Health Savings Account

An individual can sign up for HSAs with banks, credit unions, insurance companies and other approved companies. However not all insurance companies offer HSAqualified health insurance plans so it is important to use an insurance company that offers this type of qualified insurance plan. The employer may also set up a plan for the employees. However, the account is always owned by the individual. Direct online enrollment in HSA-qualified health insurance is available in all states except Hawaii, Massachusetts, Minnesota, New Jersey, New York, Rhode Island, Vermont and Washington.

Contributions to the Health Savings Account

Contributions to HSAs can be made by an individual who owns the account, by an employer or by any other person. When made by the employer, the contribution is not included in the income of the employee. When made by an employee, it is treated as exempted from federal tax. For 2008, the maximum amount that can be contributed (and deducted) to an HSA from all sources is:

$2,900 (self-only coverage)

$5,800 (family coverage)

These limits are set by the U.S. Congress through statutes and they are indexed annually for inflation. For individuals above 55 years of age, there is a special catch up provision that allows them to deposit additional $800 for 2008 and $900 for 2009. The actual maximum amount an individual can contribute also depends on the number of months he is covered by an HDHP (pro-rated basis) as of the first day of a month. For eg If you have family HDHP coverage from January 1,2008 until June 30, 2008, then cease having HDHP coverage, you are allowed an HSA contribution of 6/12 of $5,800, or $2,900 for 2008. If you have family HDHP coverage from January 1,2008 until June 30, 2008, and have self-only HDHP coverage from July 1, 2008 to December 31, 2008, you are allowed an HSA contribution of 6/12 x $5,800 plus 6/12 of $2,900, or $4,350 for 2008. If an individual opens an HDHP on the first day of a month, then he can contribute to HSA on the first day itself. However, if he/she opens an account on any other day than the first, then he can contribute to the HSA from the next month onwards. Contributions can be made as late as April 15 of the following year. Contributions to the HSA in excess of the contribution limits must be withdrawn by the individual or be subject to an excise tax. The individual must pay income tax on the excess withdrawn amount.

Contributions by the Employer

The employer can make contributions to the employee's HAS account under a salary reduction plan known as Section 125 plan. It is also called a cafeteria plan. The contributions made under the cafeteria plan are made on a pre-tax basis i.e. they are excluded from the employee's income. The employer must make the contribution on a comparable basis. Comparable contributions are contributions to all HSAs of an employer which are 1) the same amount or 2) the same percentage of the annual deductible. However, part time employees who work for less than 30 hours a week can be treated separately. The employer can also categorize employees into those who opt for self coverage only and those who opt for a family coverage. The employer can automatically make contributions to the HSAs on the behalf of the employee unless the employee specifically chooses not to have such contributions by the employer.

Withdrawals from the HSAs

The HSA is owned by the employee and he/she can make qualified expenses from it whenever required. He/She also decides how much to contribute to it, how much to withdraw for qualified expenses, which company will hold the account and what type of investments will be made to grow the account. Another feature is that the funds remain in the account and role over from year to year. There are no use it or lose it rules. The HSA participants do not have to obtain advance approval from their HSA trustee or their medical insurer to withdraw funds, and the funds are not subject to income taxation if made for 'qualified medical expenses'. Qualified medical expenses include costs for services and items covered by the health plan but subject to cost sharing such as a deductible and coinsurance, or co-payments, as well as many other expenses not covered under medical plans, such as dental, vision and chiropractic care; durable medical equipment such as eyeglasses and hearing aids; and transportation expenses related to medical care. Nonprescription, over-the-counter medications are also eligible. However, qualified medical expense must be incurred on or after the HSA was established.

Tax free distributions can be taken from the HSA for the qualified medical expenses of the person covered by the HDHP, the spouse (even if not covered) of the individual and any dependent (even if not covered) of the individual.12 The HSA account can also be used to pay previous year's qualified expenses subject to the condition that those expenses were incurred after the HSA was set up. The individual must preserve the receipts for expenses met from the HSA as they may be needed to prove that the withdrawals from the HSA were made for qualified medical expenses and not otherwise used. Also the individual may have to produce the receipts before the insurance company to prove that the deductible limit was met. If a withdrawal is made for unqualified medical expenses, then the amount withdrawn is considered taxable (it is added to the individuals income) and is also subject to an additional 10 percent penalty. Normally the money also cannot be used for paying medical insurance premiums. However, in certain circumstances, exceptions are allowed.

These are -

1) to pay for any health plan coverage while receiving federal or state unemployment benefits.

2) COBRA continuation coverage after leaving employment with a company that offers health insurance coverage.

3) Qualified long-term care insurance.

4) Medicare premiums and out-of-pocket expenses, including deductibles, co-pays, and coinsurance for: Part A (hospital and inpatient services), Part B (physician and outpatient services), Part C (Medicare HMO and PPO plans) and Part D (prescription drugs).

However, if an individual dies, becomes disabled or reaches the age of 65, then withdrawals from the Health Savings Account are considered exempted from income tax and additional 10 percent penalty irrespective of the purpose for which those withdrawals are made. There are different methods through which funds can be withdrawn from the HSAs. Some HSAs provide account holders with debit cards, some with cheques and some have options for a reimbursement process similar to medical insurance.

Growth of HSAs

Ever since the Health Savings Accounts came into being in January 2004, there has been a phenomenal growth in their numbers. From around 1 million enrollees in March 2005, the number has grown to 6.1 million enrollees in January 2008.14 This represents an increase of 1.6 million since January 2007, 2.9 million since January 2006 and 5.1 million since March 2005. This growth has been visible across all segments. However, the growth in large groups and small groups has been much higher than in the individual category. According to the projections made by the U.S. Treasury Department, the number of HSA policy holders will increase to 14 million by 2010. These 14 million policies will provide cover to 25 to 30 million U.S. citizens.

In the Individual Market, 1.5 million people were covered by HSA/HDHPs purchased as on January 2008. Based on the number of covered lives, 27 percent of newly purchased individual policies (defined as those purchased during the most recent full month or quarter) were enrolled in HSA/HDHP coverage. In the small group market, enrollment stood at 1.8 million as of January 2008. In this group 31 percent of all new enrollments were in the HSA/HDHP category. The large group category had the largest enrollment with 2.8 million enrollees as of January 2008. In this category, six percent of all new enrollments were in the HSA/HDHP category.

Benefits of HSAs

The proponents of HSAs envisage a number of benefits from them. First and foremost it is believed that as they have a high deductible threshold, the insured will be more health conscious. Also they will be more cost conscious. The high deductibles will encourage people to be more careful about their health and health care expenses and will make them shop for bargains and be more vigilant against excesses in the health care industry. This, it is believed, will reduce the growing cost of health care and increase the efficiency of the health care system in the United States. HSA-eligible plans typically provide enrollee decision support tools that include, to some extent, information on the cost of health care services and the quality of health care providers. Experts suggest that reliable information about the cost of particular health care services and the quality of specific health care providers would help enrollees become more actively engaged in making health care purchasing decisions. These tools may be provided by health insurance carriers to all health insurance plan enrollees, but are likely to be more important to enrollees of HSA-eligible plans who have a greater financial incentive to make informed decisions about the quality and costs of health care providers and services.

It is believed that lower premiums associated with HSAs/HDHPs will enable more people to enroll for medical insurance. This will mean that lower income groups who do not have access to medicare will be able to open HSAs. No doubt higher deductibles are associated with HSA eligible HDHPs, but it is estimated that tax savings under HSAs and lower premiums will make them less expensive than other insurance plans. The funds put in the HSA can be rolled over from year to year. There are no use it or lose it rules. This leads to a growth in savings of the account holder. The funds can be accumulated tax free for future medical expenses if the holder so desires. Also the savings in the HSA can be grown through investments.

The nature of such investments is decided by the insured. The earnings on savings in the HSA are also exempt from income tax. The holder can withdraw his savings in the HSA after turning 65 years old without paying any taxes or penalties. The account holder has complete control over his/her account. He/She is the owner of the account right from its inception. A person can withdraw money as and when required without any gatekeeper. Also the owner decides how much to put in his/her account, how much to spend and how much to save for the future. The HSAs are portable in nature. This means that if the holder changes his/her job, becomes unemployed or moves to another location, he/she can still retain the account.

Also if the account holder so desires he can transfer his Health Saving Account from one managing agency to another. Thus portability is an advantage of HSAs. Another advantage is that most HSA plans provide first-dollar coverage for preventive care. This is true of virtually all HSA plans offered by large employers and over 95% of the plans offered by small employers. It was also true of over half (59%) of the plans which were purchased by individuals.

All of the plans offering first-dollar preventive care benefits included annual physicals, immunizations, well-baby and wellchild care, mammograms and Pap tests; 90% included prostate cancer screenings and 80% included colon cancer screenings. Some analysts believe that HSAs are more beneficial for the young and healthy as they do not have to pay frequent out of pocket costs. On the other hand, they have to pay lower premiums for HDHPs which help them meet unforeseen contingencies.

Health Savings Accounts are also advantageous for the employers. The benefits of choosing a health Savings Account over a traditional health insurance plan can directly affect the bottom line of an employer's benefit budget. For instance Health Savings Accounts are dependent on a high deductible insurance policy, which lowers the premiums of the employee's plan. Also all contributions to the Health Savings Account are pre-tax, thus lowering the gross payroll and reducing the amount of taxes the employer must pay.

Criticism of HSAs

The opponents of Health Savings Accounts contend that they would do more harm than good to America's health insurance system. Some consumer organizations, such as Consumers Union, and many medical organizations, such as the American Public Health Association, have rejected HSAs because, in their opinion, they benefit only healthy, younger people and make the health care system more expensive for everyone else. According to Stanford economist Victor Fuchs, "The main effect of putting more of it on the consumer is to reduce the social redistributive element of insurance.

Some others believe that HSAs remove healthy people from the insurance pool and it makes premiums rise for everyone left. HSAs encourage people to look out for themselves more and spread the risk around less. Another concern is that the money people save in HSAs will be inadequate. Some people believe that HSAs do not allow for enough savings to cover costs. Even the person who contributes the maximum and never takes any money out would not be able to cover health care costs in retirement if inflation continues in the health care industry.

Opponents of HSAs, also include distinguished figures like state Insurance Commissioner John Garamendi, who called them a "dangerous prescription" that will destabilize the health insurance marketplace and make things even worse for the uninsured. Another criticism is that they benefit the rich more than the poor. Those who earn more will be able to get bigger tax breaks than those who earn less. Critics point out that higher deductibles along with insurance premiums will take away a large share of the earnings of the low income groups. Also lower income groups will not benefit substantially from tax breaks as they are already paying little or no taxes. On the other hand tax breaks on savings in HSAs and on further income from those HSA savings will cost billions of dollars of tax money to the exchequer.

The Treasury Department has estimated HSAs would cost the government $156 billion over a decade. Critics say that this could rise substantially. Several surveys have been conducted regarding the efficacy of the HSAs and some have found that the account holders are not particularly satisfied with the HSA scheme and many are even ignorant about the working of the HSAs. One such survey conducted in 2007 of American employees by the human resources consulting firm Towers Perrin showed satisfaction with account based health plans (ABHPs) was low. People were not happy with them in general compared with people with more traditional health care. Respondants said they were not comfortable with the risk and did not understand how it works.

According to the Commonwealth Fund, early experience with HAS eligible high-deductible health plans reveals low satisfaction, high out of- pocket costs, and cost-related access problems. Another survey conducted with the Employee Benefits Research Institute found that people enrolled in HSA-eligible high-deductible health plans were much less satisfied with many aspects of their health care than adults in more comprehensive plans People in these plans allocate substantial amounts of income to their health care, especially those who have poorer health or lower incomes. The survey also found that adults in high-deductible health plans are far more likely to delay or avoid getting needed care, or to skip medications, because of the cost. Problems are particularly pronounced among those with poorer health or lower incomes.

Political leaders have also been vocal about their criticism of the HSAs. Congressman John Conyers, Jr. issued the following statement criticizing the HSAs "The President's health care plan is not about covering the uninsured, making health insurance affordable, or even driving down the cost of health care. Its real purpose is to make it easier for businesses to dump their health insurance burden onto workers, give tax breaks to the wealthy, and boost the profits of banks and financial brokers. The health care policies concocted at the behest of special interests do nothing to help the average American. In many cases, they can make health care even more inaccessible." In fact a report of the U.S. governments Accountability office, published on April 1, 2008 says that the rate of enrollment in the HSAs is greater for higher income individuals than for lower income ones.

A study titled "Health Savings Accounts and High Deductible Health Plans: Are They an Option for Low-Income Families? By Catherine Hoffman and Jennifer Tolbert which was sponsored by the Kaiser Family Foundation reported the following key findings regarding the HSAs:

a) Premiums for HSA-qualified health plans may be lower than for traditional insurance, but these plans shift more of the financial risk to individuals and families through higher deductibles.

b) Premiums and out-of-pocket costs for HSA-qualified health plans would consume a substantial portion of a low-income family's budget.

c) Most low-income individuals and families do not face high enough tax liability to benefit in a significant way from tax deductions associated with HSAs.

d) People with chronic conditions, disabilities, and others with high cost medical needs may face even greater out-of-pocket costs under HSA-qualified health plans.

e) Cost-sharing reduces the use of health care, especially primary and preventive services, and low-income individuals and those who are sicker are particularly sensitive to cost-sharing increases.

f) Health savings accounts and high deductible plans are unlikely to substantially increase health insurance coverage among the uninsured.

Choosing a Health Plan

Despite the advantages offered by the HSA, it may not be suitable for everyone. While choosing an insurance plan, an individual must consider the following factors:

1. The premiums to be paid.

2. Coverage/benefits available under the scheme.

3. Various exclusions and limitations.

4. Portability.

5. Out-of-pocket costs like coinsurance, co-pays, and deductibles.

6. Access to doctors, hospitals, and other providers.

7. How much and sometimes how one pays for care.

8. Any existing health issue or physical disability.

9. Type of tax savings available.

The plan you choose should according to your requirements and financial ability.

BIBLIOGRAPHY

1 Questions and Answers about Health Insurance- A Consumer Guide' published jointly by the Agency for Healthcare Research and Quality (AHRQ)and America's Health Insurance Plans (AHIP)

2 http://www.en.wikipedia.org/wiki/Health_savings_account

3 2002 AHIP Survey of Health Insurance Plans

4 "How High Is Too High? Implications of High-Deductible Health Plans" Davis, Karen; Michelle Doty and Alice Ho. The Commonwealth Fund, April 2005

5 http://www.fdhc.state.fl.us/schs/pdf/hsa_tri-fold_brochure.pdf

6 HSA/HDHP CENSUS 2008 by Hannah Yoo, Center for Policy and Research, America's Health Insurance Plans

7"HEALTH SAVINGS ACCOUNTS Early Enrollee Experiences with Accounts and Eligible Health Plans" John E. Dicken Director, Health Care.

8 Thomas Wilder and Hannah Yoo, "A Survey of Preventive Benefits in Health Savings Account (HSA)Plans, July 2007," America's Health Insurance Plans, November 2007

9 Gladwell, Malcolm, "The Moral Hazard Myth", The New Yorker (29-08-2005)

10 2008 Benchmark Survey HAS Bank

11. Employer Health Benefits 2007 Annual Survey, Kaiser Family Foundation

12. Health Savings Accounts and High Deductible Health Plans: Are They An Option for Low-Income Families?Catherine Hoffman and Jennifer Tolbert for Kaiser Family Foundation, October 2006

13. Medicare Prescription Drug, Improvement, and Modernization Act of 2003








I am an ardent reader who also loves to write as well. I am an MBA with specialization in finance.


READ MORE - Health Savings Accounts - An American Innovation in Health Insurance

Tuesday, October 5

Learning Accounting: Debit and Credit Basics


When learning accounting for the first time, the terms 'debit' and 'credit' can be a bit confusing. Why? Because when you go to the bank and deposit money, the teller will tell you, "I am crediting your account X amount of dollars," but if you are taking money our of your account, the teller will tell you, "I am debiting your account X amount of dollars." Also, with debit machines all over the place, and credit cards in everyone's pocket, the two accounting terms take on a whole new meaning.

However, what we've learned about these two words so important in the accounting world, debit and credit, have to be unlearned quickly. Why? Because in accounting, the term debit is used to describe a bank account and that money owed are actually credit accounts - the exact opposite of what we've been taught elsewhere.

In accounting terms, neither credits nor debits are 'bad', but they need to equal each other in order to balance themselves out in the end. Every itemized transaction, no matter if it's a deposit or a bill to be paid has both a debit and credit posted in the accounting world. This is what is called 'double-entry accounting' - so when you go to the bank, and the teller says, "I am crediting your account X amount of dollars," she is also debiting an entry of a similar amount without telling you this. The same goes for when the teller tells you, "I am debiting your account X amount of dollars," - the accounting will show that a credit of the same amount is being made elsewhere at the same time.

The easiest way to figure out debits and credits in accounting terms is to figure out the following: what did you receive, and where did it come from. The debit is what you received, and the credit is where you received it from, in accounting terms. So for demonstration sake, let's say you bought a CD with your credit card. The CD is what you got, so it will be a debit in the accounting world, and the credit will be applied to the liability you carry on your credit card for the exact same amount.

The bank can easily confuse people learning about credits and debits in the accounting sense of the words, especially when discussing liability. For instance, when you put money in the bank, the bank's liability to you increases, and since liabilities are credits, they are crediting your account (in accounting terms). And when the bank lowers their liability to us (by us taking money out of the bank) the banks are debiting the liability account, from an accounting perspective.

Basically it comes down to being able to figure out what you got and where exactly it came from; if you can figure these out for every transaction, then you've got the accounting terms of credit and debit down pat.








For more more information about accounting please visit http://www.moneytipsdaily.com


READ MORE - Learning Accounting: Debit and Credit Basics

Pursuing a Career in Accounting? Opportunities Are Yours For the Taking


If you're interested in pursuing a career in accounting or auditing, the opportunities may be yours for the taking. According to the Bureau of Labor Statistics' Occupational Outlook Handbook, 2008-09 Edition, the accounting profession will experience strong job growth over the period from 2006 to 2016. Accounting jobs are expected to grow by 18 percent between 2006 and 2016. This growth is faster than the average for all occupations. It is projected that almost 226,000 accounting jobs will be created during the ten year period. The strong growth in accounting and auditing jobs is expected to result from economic expansion, changes to financial laws, and stricter corporate governance. Accounting career opportunities will also be created by changes to financial reporting standards, business investments, mergers and acquisitions, and other events that are expected to lead to greater scrutiny of accounting practices and company finances. Growth in accounting jobs will also be driven by the desire to make government agencies more accountable. According to the Handbook, candidates with a master's degree, who obtain certification or licensure, or who are skilled at using accounting and auditing computer software will have the best career opportunities.

What jobs do accountants and auditors do? The role of accountants and auditors is quite broad. Generally speaking, accountants and auditors prepare, analyze, verify and communicate financial information for clients that may include corporations, governments, non-profit organizations, or individuals. But the specific job descriptions of accountants and auditors vary depending on the type of accounting and auditing job.

What types of accounting career opportunities are there? There are four major fields of accounting and auditing: public, management, government accounting, and internal auditing.

Public accounting jobs: Public Accountants provide a wide range of consulting services relating to accounting, auditing, tax, and other financial activities. A career in a public accounting involves providing services such giving advice to companies or individuals to help them get certain tax advantages and preparing and filing income tax returns. External auditors are responsible for auditing financial statements for companies to ensure that they have been prepared properly. Many public accountants have the professional designation Certified Public Accountant (CPA) and they may work on their own or in public accounting firms.

Management accounting jobs: Management accountants prepare and analyze the financial information of the companies for which they work. If you pursued a career in management accounting, you would be responsible for maintaining budgets, managing expenses, analyzing financial information, preparing financial reports and managing company assets.

Government accounting jobs: A career in government accounting means you would be employed by a Federal, State, or local government agency. Government accountants are responsible for maintaining and analyzing the financial records of these agencies. They may also be responsible for auditing private businesses and individuals. For example, accountants for the Internal Revenue Service are employed by the federal government to review taxes received by businesses and individuals. In addition, they are tasked with the responsibility of ensuring that the various government agencies are making expenditures in accordance with applicable laws and regulations.

Internal auditing jobs: Internal auditors are responsible for ensuring that the financial records of a company or individual are accurate. They check for fraud or non-compliance with laws, and they help to prevent financial loss. Other responsibilities of an internal auditor may include reporting on audits, advising on or recommending changes to a company's operations an/or financial activities, reviewing data regarding a company's assets, liabilities, stock, income and expenditures, preparing reports and financial statements, and reviewing compliance with corporate policies and government regulations.

What are the educational requirements for a career in accounting or auditing? Your duties as an accountant will vary according to what type of accounting you decide to specialize in or what kind of accounting job you want to pursue. Accordingly, if you are pursuing career opportunities in accounting or auditing, the education and training requirements can vary depending on your role. Most accounting jobs require at least a bachelor's degree in accounting or a related field but some employers will only consider job applicants with a master's degree in accounting, or a master's degree in business administration with a concentration in accounting.

Licensure and certification for accounting jobs: Only a Certified Public Accountant is permitted to file reports with the Securities and Exchange Commission (SEC). Accordingly, if you're interested in a career working for a public company that's registered with the SEC, you need to be licensed as a CPA by your State Board of Accountancy. Most States require CPA candidates to be college graduates and to have some accounting experience. To become a CPA, you must pass a four-part examination prepared by the American Institute of Certified Public Accountants (AICPA). This is required by all States.

Things that can help increase your accounting career opportunities:

o Previous experience in accounting or auditing, such as experience gained in summer or part-time internship programs, will help your chances of getting an accounting job.

o Knowledge of computers and financial software applications will make you a stronger candidate for an accounting job.

What skills do you need to succeed in an accounting career? If you're interested in accounting career opportunities, you must:

o be proficient in math and you must have excellent analytical skills

o communicate effectively

o be good at working with people

o have basic accounting knowledge

o be familiar with accounting software

If you're seriously thinking about accounting or auditing career opportunities, information is available from the following organizations:

o AACSB International

o American Institute of Certified Public Accountants

o National Association of State Boards of Accountancy

o Institute of Management Accountants

o Accreditation Council for Accountancy and Taxation

o The Institute of Internal Auditors

o ISACA

o Association of Government Accountants








Want more accounting career advice? Looking for an accounting job? Fins great accounting career opportunities Andrea writes for FoundCareer, the totally free job site that's unlike other job web sites. No fees to post jobs and no subscription fees to search jobs.
Need more career advice like how to negotiate a job offer letter? Read Andrea's article The Job offer Letter - How to Negotiate a Job Offer Letter.


READ MORE - Pursuing a Career in Accounting? Opportunities Are Yours For the Taking

New Merchant Account Quick-Start Guide For Small Businesses


The process of getting a new merchant account can be pretty intimidating. There's a lot of information out there about merchant accounts and most people don't have time to wade through all of it before getting a new account. If you're that person, this tutorial is for you. If you're pressed for time, here's the vital information that you need to know before, during and after you get a new merchant account.

Merchant accounts are very important and we suggest investing the time to learn about them when possible. But for now - this tutorial will get you started down the right path.

Laying the Ground-work:

There's a lot of competition out there. Use it to your advantage.

The market for new merchant accounts is highly competitive and providers are willing to do whatever they can to get your business. Use this competition to your advantage and get quotes from at least three different providers. Most importantly, don't be afraid to let each provider know what their competitor is offering. Processing rates and fees aren't set in stone. Providers can move things around to try and best their competition. Let each provider know what the other guy is offering and you'll see rates and fees drop.

An online service called CardFellow is a great resource for getting quotes for a new merchant account. All you need to do is create a free account and providers will give you quotes right online. CardFellow will also help you select the best quote by working with you and the provider through their on-site Merchant Message Board. It's great service definitely worth checking out.

Not all contracts have a term.

Technically, all new merchant accounts have a contract - it's the contract term and the cancellation fee that you should watch out for. A contract term is the period in which if you cancel a merchant account, you will have to pay a cancellation fee. Month-to-month merchant accounts without a term can be cancelled at any time without a fee.

Don't disqualify a merchant account just because it has a contract term. Sometimes imposing a contract term will make it possible for a provider to lower rates and fees or lend a piece of equipment free of charge for the length of the term.

If you do end up considering a merchant account with a contract term, here are a couple of things you should be sure to ask about.


Term Auto-Renewal - Some merchant accounts have language in the contract that automatically renews the contract term if the account isn't cancelled within a certain timeframe. The cancellation period is usually about thirty day, but all accounts are different.
There's no guarantee - Merchant account contracts with or without a term don't guarantee that rates and fees will remain the same. Merchant account agreements have out-clauses that make it possible for providers to change rates and fees so long as they give notice of the changes. The notice of any changes will be posted on your monthly merchant account statement - that's why it's so important to read them every month.

You have to pay all rates and fees.

Even though discount and transaction fees account for the majority of credit card processing expense, you still have to pay all the other fees. Keep this in mind when you're comparing new merchant accounts. Providers know that discount and transaction fees are scrutinize the most by prospective providers and you may not find there's much of a difference in these fees between providers. However, fees like monthly minimums, statement fees, and other important but less visible fees may vary greatly. When you're looking for a new merchant account, compare all aspects and fees of the accounts, not just discount and transaction fees.

Equipment doesn't cost a fortune.

One of the biggest misconceptions about credit card processing is that credit card machines cost a fortune to purchase. That's just not the case. Very good terminals with thermal printers and other bells and whistles can be purchased new for $400 or less. Wireless terminals and other specialty equipment may be slightly more expensive, but it's still very reasonable if you find the right provider.

Before jumping into an expensive leasing agreement, shop around for different equipment prices and deals. Many providers even give terminals away with a new merchant account. Sure, you'll have to give it back if you close the account - but you didn't have to pay for it in the first place.

When you're applying for a new account:

There are no hidden fees.

I know it goes against all of the horror stories you've heard - believe it or not - merchant accounts don't have hidden fees. With that said, they do have hard to see, often overlooked fees. Merchant account providers can't charge you anything that you haven't agreed to in the merchant service agreement that you have to sign when opening a new account.

When you're opening a new merchant account, the provider will give you a couple documents to review. The first document is called the merchant service agreement and it's usually between fifteen and twenty-five pages long. The second document is called the schedule of fees and it's usually two or three pages long.

Be sure that you receive and review both of these documents very carefully before signing anything. It won't be the most interesting read that you've ever had, but it will be one of the most important. If you've unsure of anything in either document, ask the provider for a thorough explanation.

Give thought to your processing volume and average ticket.

When you're filling-out your new merchant account application, you'll have to declare a monthly processing volume and an average ticket. The term processing volume refers to the gross credit card sales in a monthly period and average ticket refers to the average dollar value of a credit card sale.

The underwriter at the processor uses these two figures to access the risk associate with your new account. Basically, that means they take these numbers pretty seriously. If you grossly exceed either of these figures once you begin processing, your account may be frozen or even closed.

Declaring processing volume and average ticket is especially difficult if you're starting a new business and you don't have prior processing history to look at. In this case, work with your provider to arrive upon realistic numbers and then pad those by 10 or 20 percent to be on the safe side. But again, every business is different so be sure to ask your representative for assistance if you're unsure.

Once you start accepting cards:

How much you're charged is determined by how you process transactions and the types of cards that you accept.

It's a bit of backward terminology, but when a credit card transaction charges at a higher rate - it's said to have downgraded. The way a transaction is processed and the type of card that's being processed are the two main reasons why transactions downgrade.

The main types of credit cards that downgrade are:


Business or corporate cards
Rewards credit cards
Government cards
Foreign cards

There's not much you can do to limit downgrades due to card type because card issuers have strict regulations that bar merchants from discriminating against cardholders because of the type of card that they're using. The good news is that you can limit downgrades that are a result of processing errors. Two common and easily corrected processing errors that cause downgrades are:

Failing to clear your credit card batch daily

Credit card batches must be sent to the processor within 24-hours or every transaction in the batch will downgrade. Failing to clear your batch every day can be a very costly mistake. For example, imagine that you've processed $8,000 worth of credit card transactions and you forget to clear batch. The next day you send the batch to the processor, but instead of being charged the qualified rate of 1.7%, the transactions downgrade to 2.5%. That's a difference of $64 just for not clearing your batch in the allotted time. Providers offer something called auto-batch close. As the name implies, this feature will automatically close credit card batches when there are transactions that need to be settled. There's no charge for this service and it will help you avoid expensive downgrades.

Punching-in transactions on a card-present merchant account

If your merchant account was issued under the assumption that you'll be processing transaction when the credit card and the customer are present, you were given what's called a card-present account. Card-present accounts have lower rates when you're swiping credit cards, but all transactions that are manually entered will automatically downgrade. This is a common problem for retail businesses that also process catalog of Internet orders through the same machine. All keyed-in transactions will downgrade to a higher rate. The solution to this problem is to open a card-not-present merchant account.

Chargebacks are serious business

A chargeback occurs when a cardholder contacts the issuer of their credit card to dispute a transaction. When this happens the merchant that made the charge will get a notice regarding the dispute. If and when a chargeback happens to you, it's very important to deal with them quickly. Merchants are given a limited amount of time to respond to a chargeback dispute. If the window of opportunity passes, the cardholder automatically wins the dispute.

Ignoring the fact that chargebacks are very costly, excessive chargebacks may result in your merchant account being terminated.

The best way to protect you business from chargebacks is to stop them before they happen. To do this, create a chargeback prevention plan and be sure to follow it for every transaction. When you do receive a chargeback notification, deal with it immediately.

Scrutinize your merchant account statements

For many businesses, credit card processing charges account for a significant portion of monthly operating expenses. This is reason enough to read your processing statements every month. Statements are confusing and it takes time and effort to learn to read properly - but you can't afford not to!

If you throw your processing statements in a pile each month - stop! Open the statement every month and scrutinize the charges. If you're not sure how to decipher the statement, call you're provider and ask them to explain everything in detail.

Don't forget your processing volume and average ticket

This can't be stressed enough. Grossly exceeding the processing volume of average ticket amount that you declared on your merchant account application can result in your account being close and your funds being frozen. If you need to, write these figures down and post them where you can see them when charging credit cards.








Merchantcouncil.org offers new merchant account information as well a wealth of additional unbiased merchant account information to help businesses make an informed choice about their processing solution.


READ MORE - New Merchant Account Quick-Start Guide For Small Businesses

Monday, October 4

Outsourced Accounting - How Different is it From In-House Accounting?


Let's first understand the importance of accounting before we delve into the specifics of the choices that any business has.

Whenever anyone ventures out to start any business, there are three primary reasons:

a) Make profits

b) Grow to a global level

c) Give back to society by way of employment & revenue by way of taxes & duties

In all the above three reasons, a business is helped by accounting to not only know where the business stands vis-à-vis the goals, but also helps the business in taking measures to achieve the goals faster & in a better way.

But how does Accounting do this?

a) By making sure that all the transactions that the business is entering into is recorded in a timely manner

b) Ensuring that all such transactions are grouped under the correct account heads

c) Ensuring that the profit & loss account and the balance sheet along with other reports like the Cash Flow Statement, Funds Flow Statement, Debtors Aging report are prepared in a timely manner & presented to the owner for taking the right actions.

Given the importance accounting has on business, it is natural that businesses the world over consider accountants very critical. Probably that is the reason why a CFO goes hand in hand with the CEO of a company.

Now that we have understood the importance of accounting and accountants, let us now understand the differences between an in-house accountant and an outsourced accountant.

An in-house accountant means a business hires an accountant as full time employee to keep its books and manage the finances. The benefits attached to having an in-house accountant are:

(i) In-house accountant is a person from the same region as the business and thus understands the business and its environment better. This can be beneficial when the accountant has to analyze the conditions affecting the business.

(ii) An in-house accountant may be called on to extend a helping hand in areas other than accounting whenever there is a requirement of the business.

An outsourcing accountant is a person not under the employment of the business and has a contractual relationship with the business to provide accounting services. An outsourced accountant can be in the same country as the business is in or may be in a foreign country. The benefits associated with outsourced accountant are:

(i) Since an outsourcing accounting firm is a professional service provider, it would have highly skilled experts at its disposal who can be of immense help to a business as they can add tremendous value to accounting.

(ii) Unlike in-house accountants, a business does not have to bear with leaves since outsourced service provider will have someone to back up the person who would be working for the business's accounts when that person takes leave.

(iii) Since most of the outsourced accounting providers serve clients in different countries, they have people available 24/7. A business cannot ask an in-house accountant to be available 24/7.

(iv) If the outsourced accountant is in a different country like India, there are a couple of additional benefits like:

a. Due to the difference in time zone, people in India work when it is night at US. So, work can be done overnight by an accountant in India.

b. Due to the foreign exchange difference, the Indian accountant can provide services at costs much lesser than the costs incurred on in-house accountant.

Thus the benefits of an outsourcing accounting provider are far more than the benefits in having an in-house accountant.








Visit http://www.aptservicesonline.com for more details on the benefits from outsourced bookkeeping.

Steve is a qualified accountant and is the founder of APT Services which is the fastest growing outsourcing accounting service provider from India.


READ MORE - Outsourced Accounting - How Different is it From In-House Accounting?

Choosing the Best Accountant For Your Business


Deciding on and employing the right accountant or accountancy firm for your business, be it large or small, is an important decision. Not many people realise that almost anyone can set themselves up in business and advertise and label themselves as an accountant.

Here are some key factors you should consider when determining which accountant to employ if you are UK based:

Qualifications.

The qualification you need to be looking for is Chartered or a Chartered Certified Accountancy practice. (Whilst anyone can call themselves an accountant, only people who have passed rigorous professional examinations can call themselves chartered).

Chartered Accountants or Chartered Certified by passed the examinations set by the Institute of Chartered Accountants in England and Wales (ICAEW) or alternatively the Association of Chartered Certified Accountants (ACCA).

The ICAEW is the biggest professional accountancy body in the European Union with over one hundred and twenty five thousand members. The ICAEW's qualification is recognised throughout the world as a reputable business qualification. Upon passing this examination institute members can call themselves a Chartered Accountant and to use the letters ACA or FCA, which one they use depends on the amount of experience the member has and the length of membership.

ACCA offers the Chartered Certified Accountant qualification which carries with it the letters ACCA or FCCA.

Qualified accountants need to maintain their knowledge to ensure that it is up to date. Consequently members under take Continuing Professional Development or CPD for short. This is similar to other professions such as surveyors. CPD requirements normally involve so many hours each year furthering ones knowledge and can be achieved through a variety of methods including self study, attending courses or workshops. If the majority (typically 75%) of owners or partners of an accountancy firm have achieved chartered status then the firm is eligible to call itself 'Chartered Accountants' .

Whilst it is optional to use a chartered accountant for your accounts, in the UK if your company or firm has a turnover over a certain limit you will need to have your accounts audited. The auditing of your accounts however can only be done by a firm of registered auditors.

Essentially when deciding on which accountant to use you should select from a list of accountants who have professional qualifications or is from a firm labelled Chartered Accountants to adequately ensure your financial matters will be handled and supervised by fully qualified personnel.

Type of Firm

You should try to choose a type and size of accountancy practice suitable to your business. If you are a international enterprise a small regional accountancy firm is unlikely to be the correct choice. Likewise a small to medium sized enterprise (SME) with a small turnover or a start up business would probably not get the best service from an international accountancy firm.

One important factor to remember is that the firm you choose should be able to accommodate you as your business grows. So when selecting an accountancy firm choose one which has clients larger than you so that they have the experience of working with size of firms at a size which you intend to become. Also, whilst tax advice is the bread and butter of accountancy, most accountancy now offer a broad range of associated management functions and analysis to help you make informed decisions on how to structure and grow your business. These services can be of great benefit for people intending to grow their business.

The other item to check is the accountancy firms field of specialism. The major point to look for is if they are currently working for similar businesses from the same sector.

Personality

Knowledge aside for one moment, you need to get on with your accountant on a personal level. Without this it will be harder to get on with them. The best accountants will take a keen interest in your company and also in the business world in general. Remember also that your accountant is running his own business and will have had to address many of the issues and problems that you will face during the course of your daily business activities. The ability of your accountant to relate to you and to exchange information on how to deal with things will be a great asset to you and your business organisation. There will be however instances where your accountant will have to tell you that you are doing something wrong or there is something that you need to address. If you have mutual respect for each other this process will be a lot easier. Remember that your accountant will work for you as part of your team and is trying to ensure that you succeed

Technology.

Once upon a time all accounts were done by hand in ledgers. Nowadays this is almost unheard of. Also nowadays it is usual to find that many companies will keep their accounts on relatively easily to use software. What you need to check however is that your accountancy firm can accept the electronic files into their system. Also, if they require the files using a proprietor y software system is this going to entail you investing in the software to be compatible with them. Electronic document management systems are becoming more and more popular. There are also systems that allow you to store copies of your documents on remote servers which you can then grant your accountant access to. This rapidly enables the transfer of information whereas previously it might have taken days, with the benefit being your accountant can respond faster and more efficiently.

Recommendation.

Many people rely on personal recommendation when selecting an accountant. Almost every business networking group has an accountant on board because they know that the personal recommendations that come from these networking groups produce good leads. Choosing an accountant through recommendation does give you a significant amount of confidence when compared to, say, selecting an accountant from the phone book or from an advertisement on the internet. Consequently ask any friends or colleagues in business about which accountant they use 9or wouldn't use!) and the reasons for that. Also ask other professionals you come into contact with, such as bank managers or solicitors for any information they have on accountancy firms.

If you've made a decision on an accountant or accountancy firm on these five factors you should have ended up with a firm and an individual who will be able to work with you as your business expands and grows.








If you are looking for a professional chartered accountancy firm then Brighton Accountants Knill James is a firm of Chartered Accountants that provide expert financial advice to business and organisation in and around the Brighton area.

These Brighton accountants offer a wide range of service including company tax advice, management accounting, financial planning and tax planning to envy any other Brighton Accountants to businesses requiring a professional level of service for a very competitive fee.

This article has been researched and written by R Reed who works for Sussex Web Design Company Switchplane Ltd.


READ MORE - Choosing the Best Accountant For Your Business

Job Overview For Accounting Technicians


Designation

The designation of an Accounting Technician is supported by their Association in the United Kingdom (AAT). This designation together with that of Chartered Accountant is used primarily in the United Kingdom, although the title is sometimes seen in the United States. Here, a comparable occupation would be a professionally trained bookkeeper or accounting clerk. A comparable United States certificate to the AAT is awarded by the American Institute of Professional Bookkeepers (AIPB).

Profile

Accounting technicians are required to produce entry level accounting work in accounting or finance departments. Their focus should be relative to data entry, accounts receivable, accounts payable and payroll. In many offices, they act as office managers for generally small companies, as it is considered beneficial to have an office manager with a firm understanding of accounting principals. There are also many accounting technicians who have supervisory positions over personnel without degrees, or clerk-level accounting staff. Similar positions of responsibility to an accounting technician are an accounting clerk or bookkeeper, office manager and accounting analyst.

Functions

The functions relating to this position involve aspects of accounts payable, to classify and record bills, vendor invoices and liabilities. With regard to the accounts receivable department, they will record invoices, payments and produce aging reports on receivables. Their roll in the payroll department, will involve payroll figures and liabilities, together with tax with-holdings, reports runs and preparation of the of the payroll cheque runs.

Additional Functions

Further focus is needed on data entry, the checking for errors and account reconciliations. As the work is of a repetitive nature, dedicated attention to detail is required! They are relied upon to discover and correct accounting errors, generally caused by mistakes in data entry. This calls for an analytical mind, which is a requirement in a proficient Accounting Technician. It is also required that he or she carries out basic audit functions. They may be responsible for the monitoring of payable and receivable accounts, bank deposits and balances and for the perceiving of any irregularities. In addition, they are accountable for the maintaining of proper separation of duties and the procedures related to internal control. As and when any irregularity is discovered, then it is generally their perogative to initiate an investigation.

Required Knowledge

Generally, financial statements are prepared by professional or accountants who have degrees, as part of their responsibilities. Although Accounting Technicians are rarely engaged in the preparation and analysis of financial statements, they must be familiar with the process of the creation of them and from which accounts the data originated? This does assist them in the coding and entering of transactional data, as well as the discovery and correction of any errors, in the event of an unbalance.

General

Account Technicians generally commence working in a support role at a firm of accountants. Alternatively, it may be within the accounts or finance departments or sections, of commercial organisations', industrial companies or the public sector. Whatever their choice, there is work available for them in all areas of the financial world. There are independent opportunities in the business environment for experienced Account Technicians. It could be as a self employed provider of a variety of accountancy related services, to the many small and medium business owners, who either cannot or do not wish to employ a permanent accountant.

Entry Requirements: What You Need to Start

Although a reasonable level of literacy is needed, there are no minimum entry level requirements specified to begin training as an Accounting Technician.

On the job training is usually involved at entry level, whilst studying with distanced learning or on a part time basis. Qualifications may be obtained through schemes conducted either by their Association (AAT) or the ACCA (Association of Chartered Certified Accountants)

Two routs are offered by the AAT to the accountancy qualification; the NVQ/SVQ and diploma. The offered courses are vocational and provide practical knowledge and skills that are required to perform the tasks demanded.

There are three stages in the NVQ/SVQ route, which is based on competence.

? Foundation - NVQ/SVQ in Accounting Level 2

? Intermediate- NVQ/SVQ in Accounting Level 3

? Technician - NVQ?SVQ in accounting Level 4

Those Graduates in possession of a UK degree in accounting need only complete the Technician stage. Should you possess an A-level in accounting, an HNC or recognised work experience, it is possible you could be eligible for exemptions from the Foundation stage. In this connection, the AAT and the other accounting bodies should be contacted for more information regarding the validity of your qualifications.

In order to obtain technician status, it is required that you complete at least one year of work experience. For those who are already working in a finance environment and can easily provide evidence of work experience, this is a preferred route.

As an alternative, the diploma route is available for those not working in finance or who are unable to provide workplace evidence. There are three stages and completion of all three leads to technician status:

- Certificate in Accounting (foundation)

- Advanced Certificate in Accounting (intermediate)

- Diploma in Accounting (technician)

Additional vocational qualifications are offered by the AAT which may be suitable for your preferred career path. For more details, visit their website.

The ACCA (Association of Chartered Certified Accountants) offers the CAT (Certified Accounting Technician) scheme. This is a route that combines study and practical experience and involves studying for nine papers, split into three levels. These are Beginner, Intermediate and Advanced. For further details visit the ACCA website.

Candidates are required to produce evidence of the following:

- Strong written and oral communication with IT skills;

- Ability to work in a team, often alongside accounting professionals;

- Ability to multi-task and time management.

- A High-level of numerical skills;

- Good attention to detail;

- Your ability to work accurately and methodically with numbers

Training as an Accounting Technician and How to Become Qualified

Evidence of practical skills is required by the Association of Accounting Technicians (AAT) and the Association of Chartered Certified Accountants (ACCA), towards your becoming certified as an Accounting Technician. In accordance with AAT practice, this procedure is conducted by means of assessments, designed to display theory in practice. Included are practical work base exercises or for those not involved in the accounting sector, testing will be by simulations. Voluntary work or hobbies, such as being treasurer of a local society, may be used as examples of work experience!

ACCA accounting technician trainees must, in order to qualify as an accounting technician, produce evidence that one year of work experience has been gained and that they have demonstrated competence in a technician training record (TTR). This must be verified by a person approved by the ACCA.

On the job training is received by most accounting technicians. Software packages and procedures will vary, according to the respective sectors, company and area in which they are working? It is recognised by employees that there is a need for continuing personal and professional development (CPD) in their career paths. Employers are becoming increasingly aware of this factor and are prepared to offer forms of support, to enable their employees to update and improve upon their skills and knowledge.

Career Development and Progress as an Accounting Technician:

There are opportunities for Accounting Technicians to progress to positions such as finance controller. Alternatively, an Audit senior, tax analyst, internal auditor or payroll manager.

A recognised accounting qualification in its own right is from the Association of Accounting Technicians (AAT). Some accounting technicians are able to attain senior levels with the AAT qualification, whilst many view it as a stepping stone towards further professional qualifications.









READ MORE - Job Overview For Accounting Technicians

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